Performances

Available for self-produced performance rentals as part of BAX’s Visitors Program, the Theater at BAX is a fully equipped 650 square foot theater in THE BAX BUILDING. Starting in September 2021, BAX will re-open for live performance with an audience limited to 50. Masking and distancing restrictions will be waived for any attendee who can document their vaccination status; these restrictions will remain in place for anyone who does not want to or cannot document their vaccination status.

The Performance Rental Package includes the use of the theater, lighting and sound equipment, and Technical Director who can serve as lighting designer. Video projector rental option is available.

Visitors Program performances will be publicized through our email blasts and website.

Generally all dates are for Friday-Saturday rentals. Note other dates might be available including Thursdays and Sundays.  Single night performances are also available. Technical rehearsals are generally scheduled Wednesday and/or Thursday evenings.

Rates and Policies

Technical Rehearsals are billed at a rate of $85/hour and Performances are billed at a rate of $100/hour with a 4 hour minimum required on each day booked.  These rates includes the rental of the Theater space (and Studio C on performance days to be used as a green room/dressing room), use of BAX’s lighting and sound equipment and BAX’s Technical Director (TD). Some limited storage is available.

All theater performance rentals are staffed by BAX’s Technical Director (TD), who can also serve as the light/sound board operator when running simple lighting and sound cues. The TD can also design basic lights using BAX’s general plot. It is highly recommended you contract your own Lighting Designer and/or lighting/sound operator if your needs are very specific or complex. The TD will be present at all Techs, Dress, and Performances.

We will also provide a Front of House/Box Office Staff person for each performance to ensure the smooth running of the box office and the safety of the building. This will be billed at $80 per performance (up to 4 hours, and $20/hr thereafter).

Contracting artist must provide a Production Assistant/Stage Hand (MANDATORY) and any other additional stage crew needed or deemed necessary by the TD.  (See below for Optional BAX Staff.) The Production Assistant must attend all technical rehearsals.  The Production Assistant and any other non-BAX personnel must set aside a half hour during the first hour of the first performance day for a briefing from the TD. Tech/Dress rehearsals are generally on Wednesday and/or Thursday evenings between 6:00-10:00pm (Theater reserved only).

Our normal format is a Friday and Saturday 8:00pm show with the Theater and Studio C reserved from 6:00-10:00pm.  We can also offer one-night rentals and other variations pending availability.

All times booked for both Technical Rehearsals and Performance days must be approved by the TD. It is up to the discretion of the TD if sufficient time has been reserved based on the performance’s technical needs.

There is a required 20% refundable security deposit to be returned to the contracted renter the week after the event, provided the space is vacated in a timely way and in good condition. Contracting renter is required to sweep/mop the space or arrange for the appropriate crew after each Tech and Performance day.

Publicity/Marketing

BAX will promote Visitors Program performances (performance package rentals) on its website in the performance calendar as well as through its monthly email blasts. The event will also be featured on the outdoor display case and on bulletin boards throughout the building the week of the rental.

All publicity materials (e.g. postcards, press releases, programs, etc.) are the responsibility of the contracting artist and must be approved in advance by the BAX Marketing & Communications staff prior to publicizing your event.

Box Office/Ticketing

Contracting artist is responsible for advance ticketing and keeps all box office proceeds. BAX will provide, as part of the rental contract, a BAX Box Office Manager on the day of the event to administer the box office. Same day sales are accepted in cash only, and contracting artist should provide detailed information on advance sales to be checked in as well as seed to make change for same day sales. Box Office opens ½ hours before show time.

Optional BAX Services

For the following additional fees, BAX can provide the following staff.  This must be specified at contract signing or no later than one month prior to the Tech or Performance to ensure availability.

Stage Manager: $100/each day (up to 4 hours), $25/hour each additional hour

Use of Video Projector: $30/day (including each Tech, Dress, Performance Evening)

See the Technical Specifications for more information regarding the Theater at BAX.

Payment/Cancellation Policy

The theater is only reserved when a NON-REFUNDABLE deposit of half the contract amount is received. Cancellations or schedule changes received at least 2 months in advance will be rescheduled at no charge. If cancelled less than 2 months in advance, all fees are forfeited.  The final balance is due no later than one month prior to the tech or performance.

For current availability please email requests to rentals@bax.org. 

Please note that we may be unable to accommodate requests exactly as we are scheduling carefully to prevent arrival overlaps as well as allow time for our staff to clean between renters. For this reason, we may also be unable to accommodate last-minute requests or changes due to the large amount of front-loaded procedure set up to make your visit to BAX as contactless and distanced as possible.